Water meter reading notices have been sent to all homeowners in King's Deer. The reporting period is during the month of October. The easiest and recommended way to submit your reading is to take a photo of the meter face with the reading clearly visible. Email the photo to water@kingsdeer.org. Be sure to include your property address in the subject line of the email. You will receive a reply, usually within 3 days, that the water reading has been received. 

The Board of Directors held two forum meetings in August to discuss the proposed covenant change regarding HOA annual assessments, as found in paragraphs 9.D. and 9.E. in the covenants of both Kings Deer Classic and Kings Deer Highlands. The presentations included the challenges that the community faces with escalating operating costs having the revenue from the annual assessments permanently capped at $300. An overview of current and projected costs, including the requirement to maintain an adequate reserve fund. The information session also discussed the proposed increase, its implications, and was an open dialogue with community members. The board believes that collaboration and transparency in this process are essential.

The August 6 and August 29 meeting slides are available for download on the owners' login section of the HOA website. Look in the Library, then under BOD minutes. You may also send an email to the HOA office to be sent a PDF of the August 29 meeting, including FAQs. This is the same PDF that is available for viewing on the electronic ballot.

We need your Ballot!

The ballots for the Board of Directors and the Covenant Change for Assessments were mailed out by both email and regular USPS mail on September 6 to all owners at their address of record with the HOA. The mailing is clearly marked and includes an instructional letter, a ballot for covenant change on the assessments, a ballot for board director positions, a candidate summary, a proxy form, and a return envelope.

This year, we added the option to vote electronically using Vote HOA Now, a recognized leader in electronic HOA voting. The Board encourages owners to use the electronic voting system. This is a safe and efficient method to increase participation while saving both time and money. Each property with an email on file will receive an email invitation to vote from the association voting site. Please be sure to add this email address (kingsdeer@ivotehoa.com) to your safe sender list/address book so you can participate in the vote.

If we do not have your email address on file or you do not receive the email by 9/6/2024 (or require a paper ballot), you can still vote online. Please contact the office at admin@kingsdeer.org or go to the web address listed below and click Contact Us to get your code.

Web Address: https://kingsdeer.ivotehoa.com/register

Voting online is easy and quick! You will have three steps:

1. Receive the email and click the link to go to the voting site (or go to the voting site and enter your code).
2. Register for the vote by entering your name, email, and creating a password.
3. Make your choices on the ballot and submit.

When your vote is complete, you will receive both an onscreen confirmation and an email that the vote has been recorded.

The entire process takes only a few minutes - less time than it did to read these instructions!

However you cast your ballot, it must be received at the HOA office no later than the close of business (5:00 PM) on October 31. If you plan to mail your ballot, please be sure to allow a few days for the post office to deliver by this date. After the election results are certified they will be posted on this website until December 12. If you lose or do not receive your ballot, you may email the HOA office for a replacement ballot or your registration code to vote electronically. 

For Owners Not Receiving the Email Invite: If you have not received the email invite, please follow these steps:

1. Confirm your email is correct in the HOA database. You may contact the HOA office at admin@kingsdeer.org if you do not have your owner login.
2. Check your junk/spam folder
3. Check your email security settings and add the voting site email address to their safe sender list
   kingsdeer@ivotehoa.com
4. Check with your email service provider or IT department to get the messages released

If you are still not receiving the email, you can request your registration code from the HOA office and then follow the link to the voting site: https://kingsdeer.ivotehoa.com/register

The August 6 and August 29 open forum meeting slides are available for download on the owners' login section of the HOA website. Look in the Library, then under BOD minutes. 

Please contact the HOA office if you need your owner's login reset or with any questions.

At their February 20 board meeting, the Kings Deer Board of Directors unanimous approved the following two secure mailbox options for owners in Highlands:

1. 1. Mail Boss 7506 Mail Manager Curbside Locking Mailbox, Black. The Mail Boss 7121 Black In-Ground Mounting Post must be used with this mailbox option.
   2. Architectural Mailboxes 6300B-10 Oasis 360 Locking Parcel Mailbox, Extra Large, Black. Must be used with the Architectural Mailboxes 7516B-10 Pacifica in-Ground Steel Mailbox Post, Black.

Since the posts are different, the current post will not be able to be used with the new mailboxes. These newly approved secure mailboxes are readily available from several retailers including the local Home Depot and on-line retail Amazon. The board reminds owners that only post style mailboxes can be used in King’s Deer Highlands. Owners in King’s Deer Classic may use the mailbox of their choosing but must be mounted in the ACC approved mailbox monument. The existing Brandon Industries Estate Mailbox will continue to be an option for owners in King’s Deer Highlands and is available from the HOA office.  If you are unsure if you live in Highlands or Classic or have other questions, please contact the HOA office (include your address) at admin@kingsdeer.org